Program Registration

All children must be currently registered before participating in any CYSS program.  Completion of all required paperwork on each child ensures that we have all of the necessary information to provide safe quality care.  Parents and CYSS staff have a  joint responsibility in seeing that each child is current on their registration. 

Parents must enroll each child, update information as necessary, (re)register annually and update information in Central Registration office, and pay the registration fee (good for one year).  This registration is transferable from installation to installation (Army) with proof of paid receipt and/or registration paperwork.  This process will take approximately 30 minutes to complete in the office.  

Eligibility

Selfridge CYSS accepts children ages six (6) weeks to eighteen (18) year olds.  Our programs are open to all active duty military members, DoD civilian employees (both GS and NAF),  DoD contractors, Reservists and National Guard, Partnership parents, and Retirees. 

Service is provided according to following priorities:

    1.  Internal moves within program.

    2.  Children of sole, dual or single active military

    3.  Children of DoD single parents

    4.  Siblings of children currently enrolled in CYS program

    5.  Active duty spouse, DoD civilian or contract parents employed or in school full time

    6.  Active duty parents with one parent deployed part time

    7.  DoD civilian or contract parent with one parent employed part time

    8.  Active duty parents with one parent unemployed

    9.  Parents with one parent unemployed

    10. All other (i.e. partnerships, retirees)

When an age group / program has reached its capacity, a waiting list will be established.  Children are placed in vacancies following the above priorities. 

Waiting Lists

The goal of CYSS is to provide each spouse with a childcare option that meets their needs.  Because there is a limited number of spaces in our delivery system, it is necessary for families to be placed on waiting lists.  The waiting period is different for  each program, and may fluctuate due to various factors.  A sponsor does not have to register prior to being placed on the waiting list. 

There are several types of waiting lists used in CYSS:

    1.  Priority for Care list- Priority for Care is determined by DoD and Army regulation 608-10.  Active duty single/dual military and DoD single/dual working civilians, have priority for full-day care in all programs.  Priority is valid only for excess demand waiting list, and may be used only once.  Priority is assigned until Central Enrollment and Referral offers a space in a viable are option, which may or may not be the sponsor's first preference.

    2.  Excess Demand list- When there are no child care options available, CER will establish this list.  Placement on this list is based on sponsor's priority and the date of application.  Once a space is available, the sponsor will be notified and will have 24 hours to accept or decline the space offered.  If the offered space is a viable child care option and the sponsor declines, the child's name will be removed from the excess demand list and at the sponsors request, be placed on the Preference for Care list. 

    3.  Preference for Care list- The preference for care waiting list reflects parental preferences for a specific type or location of care.  Children on the list may be receiving care in another program while awaiting placement in a preferred program/location.  Placement on the preference for care waiting list is based on the date of original waiting list application.  Once the care is available and the sponsor is offered a space, they have 24 hours to accept the space. If space is declined, the sponsors name is removed from the Preference for Care list.

    4.  Projected Demand waiting list- The projected demand waiting list is used when sponsors are just anticipating future childcare needs.  Placement on this list most often applies to expectant parents, sponsors with children who are inbound to the community,  and sponsors with spouses who are seeking employment.  Children are removed from this list and placed on Excess demand list when child is born, arrives at the installation, or when sponsors spouse gains employment.  Placement on the excess demand list is based on priority and the original date the sponsor goes on the waiting list. 

Registration Process

When the the parent has been offered a space and is ready to register a child it will be necessary to call ahead and schedule an appointment in order to have time with the clerk to input all household information in the computer.  Once a parent has accepted a space in one of the CYSS programs and has scheduled an orientation with the program director or representative, CER will provide the chosen program with the child's registration file (prior to the orientation).  During the orientation, program policies and procedures will be explained.  The parent will also have the opportunity to tour the facility and meet the staff members who will be caring for their child.

What you need to bring to registration-

    To register your child you will:

    1.  Complete the General Information form.

    2.  Complete an Application for DoD child care fees.

    3.  Bring current immunization records for each child.

    4.  Bring a copy of most recent Leave and Earning Statement (LES) and/or pay stub from each working parent.

    5.  Update additional information as needed (annual re-registration).

 

*NO CHILD WILL BE REGISTERED UNLESS ALL REQUIRED INFORMATION IS COMPLETED IN THE COMPUTER AND IMMUNIZATIONS ARE CURRENT.  CHILDREN WILL NOT BE ABLE TO USE CYS PROGRAMS UNTIL REGISTRATION IS COMPLETE.

                                   

 

Fees and Payments Policy

Our CYSS wants to provide affordable and safe childcare to eligible families.  In selecting and standardizing rates, CYSS's goal is to minimize the individual impact to patrons while maintaining quality and sound business practices.  Childcare fees are subject to change, but parents will be given at  a minimum thirty (30) day notice before changes are made.  Registration fee:  $18 per child, $36 for two children, and $40 for families with three or more children.

This fee is   ~ Annual, non-refundable

                ~ Good for one year

                ~ Has a reciprocity Army-wide

Fees 

        ~ Fees are based on Total Family Income (TFI) and are calculated utilizing patron LES/pay stubs and/or most current income tax statement.  Parents must complete the DoD Application for Fees upon enrollment and then annually upon re-registration.  Copies of each parents most current LES must be used to determine TFI and category.  IF this form is not completed nor the proper documentation is provided the highest category will be charged until receipt of required information. 

        ~ Families with multiple children will receive a 10% discount on all additional children.  The discount must be applied to the least expensive type of care.  

        ~ Patrons must provide a two-week written notice in order to terminate services.  If a two-week notice is not provided, the patron will be responsible for payment for services for the two weeks.

        ~ Families with children in full day or part time care may request a two week vacation credit after being in attendance for no less than 3 consecutive months. 

        ~ Payment for hourly care services is due on the day the services are provided.

          ~ Fee refunds/credits are not given for non-attendance or for post closures.

 

*NOTE: Payments must be made by check, money order, credit card (where available) and cash.  Upon receipt of one returned check, patron will no longer be eligible for check writing privileges in CYSS programs.